Volunteer

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While we are not recruiting volunteers for any upcoming festivals at this time due to the Coronavirus pandemic, we are looking for some dedicated Woodfordia-loving volunteers who can lend their efforts to making the land beautiful again. Woodfordia is in need of some much needed care and with only a very small site crew, we need more hands to get the necessary work done.

We are looking for people who are physically fit and able to commit to 2 days* per week for a 3 month period. Volunteers in this programme have the option to stay on site but will need to be self-contained.

Click here if you are interested in volunteering on the land as one of our Land Volunteers In Residence. Please disregard all mention of The Planting Festival 2020 when applying – we are re-purposing our Planting volunteer application site for this new role.

* Woodfordia Inc is a registered organisation with Centrelink. Any voluntary work may count towards your Mutual Obligation Requirements.

 

WANT TO JOIN THE PEOPLE’S REPUBLIC OF WOODFORDIA?

You might also consider becoming a citizen of Woodfordia and getting involved in shaping the future of our organisation.

CURIOUS ABOUT INTERNSHIPS? (ALSO CLOSED) 

Each year, we take on a small number of internships. Please visit our internships website for more information.


APPLICATIONS FOR OUR SMALL EVENTS CREW 2019 HAVE CLOSED.

Thank you to everyone who offered their time to make our Small Events run smoothly.

Are you interested in getting more involved in The Planting or the Woodford Folk Festival? Have you got management skills? Administrative experience? Hospitality or retail management experience? Or a special talent that would shine in a leadership role?

Every year, the festival has many department heads that manage different areas of the festivals. This may or may not include volunteer management but as we are a volunteer-driven festival, it quite often does.

This year, we have a variety of leadership roles available, including some department heads, key offsiders and supervisors.

Department Heads take on the full responsibility for managing an area of the festival, including all pre-festival planning, volunteer management (from screening & placing to rostering, training, supervising and evaluating), and post-festival wrap up. Each department head is responsible for ensuring their department runs effectively, the volunteers are well supported, reports are submitted and meetings are attended. Organisers meet 4 times over the year as a large group (and they are fun gatherings on the festival site). There may also be meetings with related department heads but much of the planning does happen online or over the phone.

Key Offsiders normally are the Dept Heads ‘other half’, acting as dept head when the DH is taking a break. They may or may not share some of the pre-festival planning and post-festival wrap up. KO’s are also invited and encouraged to attend the organisers’ meetings, to participate in discussions and be up to speed on what is happening within the festival organisation.

Supervisors normally manage crews of volunteers and ensure they are supported in their roles. There is very little pre- or post-festival work in these roles, but it does require someone who is comfortable in a management position – a good motivator and solutions person would do well here. It is also a great way to try out being in a leadership role, as a stepping stone to being either a key offsider or dept head in the future.

Are you keen to give it a try and be part of building a community celebration?

We need:

  • People who have been to the festival at least once, either as a patron or preferably as a volunteer.
  • People with some previous experience in a leadership role, be it volunteer or professionally.
  • People with a passion for the The Planting or Woodford Folk Festival.
  • People who are flexible, well organised and able to get the job done.
  • People with a solutions mindset.
  • People who have computer access and an active email address.

Our ideal leadership volunteer would be willing to commit to 3 years in the role they take on, as we know the first year is simply focused on learning the job, the second year is your chance to better the way you manage the department and how it operates, and the last year would be a year to mentor someone new to take over. Generally, it would be great if you were interested in getting more involved, that you consider a leadership role with this in mind. Of course, if you do well and want to stay on for longer, we would be happy to talk about a more ongoing commitment.

If you are interested in taking on a team leadership volunteer role, please contact Karen at volunteers@woodfordia.com and include a copy of your CV. Don’t forget to read our Terms and Conditions for Volunteers before you apply.

What you need to know

Confidentiality

All information and processes associated with the volunteer position will be considered confidential.

The Essentials

  • 18yr +
  • 25yr + with valid drivers license to drive festival service vehicles
  • Photo ID on entry
  • Comply with all health and safety rules
  • Undertake online induction
  • Transparent on any personal health conditions
  • Report for work in a fit condition
  • Drug and alcohol testing may be required if an incident occurs
  • Camp in the designated camping areas
  • Bring your own camping equipment
  • Quiet camping zones after 10pm
  • Be respectful to everyone
  • Fun is mandatory (pack your sense of humour)

Mental Health Statement

We are willing to work with people with well-managed mental health issues. Our capacity as a non-profit volunteer organisation is such that we cannot provide the proper levels of care for someone with a serious mental health issue. We also wish to be clear that coming to Woodfordia and participating in the festival can be an intense experience and we advise anyone with a mental health issue to work out a special mental health management plan with their current mental health practitioner prior to arriving on site. This plan should be shared with our Medical Director, your Department Head or the Volunteers Manager. It is vital that you speak to us if you are currently managing your mental health so together we can make sure that volunteering is right for you at this time.


The Planting 2019 Volunteers Guide is now available.

Land Volunteers In Residence FAQs 

Can I choose which days of the week I work?  

Each volunteer will work set days each week (i.e. Monday and Tuesday or Wednesday and Thursday). Volunteers will need to commence work at 7am at and attend the staff toolbox meeting at the beginning of the working day. There are breaks during the day with times to be worked out with the Site Supervisor.  

What happens if my set workday falls on a public holiday? 

If your workday falls on a public holiday, your workday will be shifted to another day. 

Can I volunteer more than 2 days per week?  

Volunteers can do extra volunteer work if they wish however it must be during work hours (Monday – Thursday 7am – 3.30pm) 

Will this volunteering count towards my Centrelink Mutual Obligation Requirements? 

Yes. Woodfordia Inc is a registered organisation with Centrelink so your volunteer hours will count towards your MOR with Centrelink. You will need to complete a form and have it signed by our registered representative.

Can I come and go, or do I need to stay on site the full time? 

You are welcome to come and go however you must be on site for the 2 set workdays arranged with the Site Supervisor. 

Can I do other jobs off site? 

Yes. 

Are accommodations provided? 

We prefer you to bring your own camping equipment/campervan/caravan, but there are some basic accommodations on site if that’s not possible. 

 Are there cooking facilities available on site? 

Our preference is for volunteers to be self-contained in their camp for all cooking. Festival Hall is available for use with a fridge and bbq, which isn’t recommended for regular cooking use. We advise you to bring your own cooking equipment.  

Are we allowed to have fires on site? 

There will be one location where a communal fire is allowed. 

Are volunteers allow to swim in lake? 

Volunteers are allowed to swim in the lake. They must follow the rules which include: 

  •  We don’t swim alone, always a minimum of two adults. 
  • Anyone under 18 must be accompanied by an adult.  
  • To protect our aquatic creatures please be 100 % free of cosmetics and sunscreens (including deodorants and wound treatments unless all ingredients are certified organic/reef friendly/100% zinc) and please don’t take a leak in Lake Gkula.  
  • Please, no nude (including topless) bathing.  
  • Changing depths, hidden hazards. Go slow and explore. 
  • No plastic floatation devices or water inflatables. 
  • No alcohol or glass in the Lake (can have it on the grassy areas beside the lake) 
  • Please no breath-holding games – we are not fish. 
  • Please do not swim if you have a communicable disease or diarrhea. The water in the lake is not disinfected. 
  • For emergencies call 000. 

Are there hot showers on site? 

Yes, volunteers will be asked to camp/set up their campervan/caravan in one specific camping area that will have functioning amenities, including hot showers.   

Will I need to have my electrical items tested and tagged before use? 

Yes, all electrical equipment (including leads) needs to have current test tags. If you have items you wish to plug in (aside from mobile phone chargers), but they lack a current test tag, we can refer you to the site electrician who may be able to assist, at your expense. We recommend you bring tested equipment if at all possible. 

Do I need to bring my own gloves, tools and/or garden equipment? 

No, we will supply the necessary equipment for the duties you will be asked to undertake. If you have your own work gloves that you feel best in, please bring them but we do have work gloves as well. 

What happens if I damage something or am injured while volunteering? 

Accidental damage to property or injury while a volunteer undertakes work duties will be covered by Woodfordia Inc. You will be required to complete an incident report form if something happens so that we may learn from it and work to preventing mishaps in the future. They may be required for insurance purposes as well so it’s very important that an incident report form is filled out. These can be sourced from the Site Supervisor. 

What should I wear? 

Volunteers must provide own work wear. This will include protective boots, hat and sun-smart clothing. As the work is outdoors and mainly doing landscaping-type work, expect to get dirty so wear clothes you are not precious about.  

Are there laundry facilities on site? 

Yes, the laundry will be available for volunteers to use and, unlike at festival time, will not have a fee for use. The fee we usually charge is to cover the cost of maintaining the facility.  

Can I have my family with me? 

Your adult partner is allowed to stay on site with you during your volunteer however no other family members (including children) are able to stay on-site. 

Can I have visitors to site? 

No, we request that there are no visitors to site. 

Can I bring my pet with me on site? 

Woodfordia is a “Land For Wildlife” site and therefore no pets are allowed on site.  

Do I get a ticket to the festival for this? 

No, this is strictly volunteering to assist Woodfordia’s site crew in maintaining the land. The reward is to be able to live on site while volunteering and to know you’ve contributed to taking care of this beautiful property. 

YOUTH POLICY

All minors must be accompanied to the festival by an adult Guardian.

It is the responsibility of the Guardian to ensure that all minors they accompany comply with instructions issued by Event staff and/or contained in all permanent and temporary signage throughout the Event site.

All Guardians must camp with the minors that they accompany.

Patrons under the age of 18 must not engage in any illegal or disruptive activities whilst on site. This includes underage drinking, use of illicit substances or any generally disruptive behaviour.

If a minor is evicted, their Guardian and all other accompanying minors will also be evicted. NO EXCEPTIONS.

Any breach of these conditions may result in the eviction of the Guardian and all accompanying minors from the Event site.

 

Download the Youth Volunteer Policy and Letter of Responsibility here