We appreciate the significant contribution of our volunteers and look forward to working with you this year.

The Planting relies on the support of our volunteers. Many volunteers are veterans of several festivals, however each year many new people join the team. We welcome all newcomers and Returning Volunteers and we hope your time as a volunteer this year is both satisfying and rewarding.

We ask you to apply for one position only and wait for response.

After you apply for a position you will be sent an email acknowledging your application. Contact us at volunteers@woodfordia.com if you didn’t get the auto-confirmation so we can let you know whether or not your application got to us.

Planting organisers will do their best to get back to you within 2 weeks regarding the position you have applied for to let you know if you’ve been accepted or you need to reapply for another position.

 

RETURNING Volunteers
Opens online 12:00 pm Friday 01 March 2019

Returning volunteers apply here

Once applications for Returning Volunteers open, you will receive an email with your volunteer codes so you can easily apply for a position. Please contact our office if you have previously volunteered and did not receive your volunteer codes.

The application for Returning Volunteers is for people who previously volunteered at any Woodfordia Inc. event (including Woodford Folk Festival, The Dreaming Festival, The Planting Festival, Small Events Crew or the Woodfordia Winter Warmer), completing all previous volunteer commitments and wish to volunteer again at this year. As a Returning Volunteer, you have the opportunity to apply ahead of the general public.

 

NEW Volunteers

NEW Volunteers apply here
Please click here if you are applying to be a volunteer for the first time at a Woodfordia Inc. event.

NEW volunteers apply here

 

We are grateful for the generous and wonderful contributions of all our past volunteers and appreciate anyone willing to lend their time and energy to make our festival a joyous event.

 

Want to get more involved?

Email your CV and expression of interest to Karen.

 

APPLICATIONS FOR OUR SMALL EVENTS CREW 2019 HAVE CLOSED.

Thank you to everyone who offered their time to make our Small Events run smoothly.

 

We also have some year-round office volunteer opportunities, that involve admin and various other duties. Email your CV to reception@woodfordia.com if you are interested.

 

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For any volunteer questions, please send an email to volunteers@woodfordia.com

PLEASE NOTE: We apologise but we can no longer offer a storage facility for prescription medications for our volunteers.

Are you interested in getting more involved in The Planting or the Woodford Folk Festival? Have you got management skills? Administrative experience? Hospitality or retail management experience? Or a special talent that would shine in a leadership role?

Every year, the festival has many department heads that manage different areas of the festivals. This may or may not include volunteer management but as we are a volunteer-driven festival, it quite often does.

This year, we have a variety of leadership roles available, including some department heads, key offsiders and supervisors.

Department Heads take on the full responsibility for managing an area of the festival, including all pre-festival planning, volunteer management (from screening & placing to rostering, training, supervising and evaluating), and post-festival wrap up. Each department head is responsible for ensuring their department runs effectively, the volunteers are well supported, reports are submitted and meetings are attended. Organisers meet 4 times over the year as a large group (and they are fun gatherings on the festival site). There may also be meetings with related department heads but much of the planning does happen online or over the phone.

Key Offsiders normally are the Dept Heads ‘other half’, acting as dept head when the DH is taking a break. They may or may not share some of the pre-festival planning and post-festival wrap up. KO’s are also invited and encouraged to attend the organisers’ meetings, to participate in discussions and be up to speed on what is happening within the festival organisation.

Supervisors normally manage crews of volunteers and ensure they are supported in their roles. There is very little pre- or post-festival work in these roles, but it does require someone who is comfortable in a management position – a good motivator and solutions person would do well here. It is also a great way to try out being in a leadership role, as a stepping stone to being either a key offsider or dept head in the future.

Are you keen to give it a try and be part of building a community celebration?

We need:

  • People who have been to the festival at least once, either as a patron or preferably as a volunteer.
  • People with some previous experience in a leadership role, be it volunteer or professionally.
  • People with a passion for the The Planting or Woodford Folk Festival.
  • People who are flexible, well organised and able to get the job done.
  • People with a solutions mindset.
  • People who have computer access and an active email address.

Our ideal leadership volunteer would be willing to commit to 3 years in the role they take on, as we know the first year is simply focused on learning the job, the second year is your chance to better the way you manage the department and how it operates, and the last year would be a year to mentor someone new to take over. Generally, it would be great if you were interested in getting more involved, that you consider a leadership role with this in mind. Of course, if you do well and want to stay on for longer, we would be happy to talk about a more ongoing commitment.

If you are interested in taking on a team leadership volunteer role, please contact Karen at volunteers@woodfordia.com and include a copy of your CV. Don’t forget to read our Terms and Conditions for Volunteers before you apply.

What you need to know

Confidentiality

All information and processes associated with the volunteer position will be considered confidential.

The Essentials

  • 18yr +
  • 25yr + with valid drivers license to drive festival service vehicles
  • Photo ID on entry
  • Comply with all health and safety rules
  • Undertake online induction
  • Transparent on any personal health conditions
  • Report for work in a fit condition
  • Drug and alcohol testing may be required if an incident occurs
  • Camp in the designated camping areas
  • Bring your own camping equipment
  • Quiet camping zones after 10pm
  • Be respectful to everyone
  • Fun is mandatory (pack your sense of humour)

Mental Health Statement

We are willing to work with people with well-managed mental health issues. Our capacity as a non-profit volunteer organisation is such that we cannot provide the proper levels of care for someone with a serious mental health issue. We also wish to be clear that coming to Woodfordia and participating in the festival can be an intense experience and we advise anyone with a mental health issue to work out a special mental health management plan with their current mental health practitioner prior to arriving on site. This plan should be shared with our Medical Director, your Department Head or the Volunteers Manager. It is vital that you speak to us if you are currently managing your mental health so together we can make sure that volunteering is right for you at this time.


The Planting 2019 Volunteers Guide is now available.

Here are some answers to the frequently asked questions for all things related to volunteering at The Planting Festival.

 

The Planting Festival relies almost solely on the goodwill of our volunteers. Many volunteers are veterans of several festivals, however, each year many new people join the team. We welcome all newcomers and returning volunteers and we hope your time as a volunteer this year is both satisfying and rewarding. This page should serve as a basic overview and hopefully will help make your time with us enjoyable.

There are roughly 60 departments and over 130 different types of positions, for a total of over 450 volunteers.

 

Anyone interested in volunteering must apply online (to one position only). You will then hear back from the manager for that position within 2 weeks.

 

KEY DATES: We begin recruiting 1st March for Returning volunteers and 15th March for New volunteers.

 

TOP TIPS

  • Only apply for ONE position – wait two weeks for a response before getting in touch.
  • If you don’t get the auto-reply back within 24hrs of applying, check your junk mail folder. If it’s still not anywhere to be found, email volunteers@woodfordia.com to check if we received your application.
  • You need a current email address to apply for a position.
  • Returning Volunteers will have their volunteer codes emailed out to them ahead of the general applications opening. They will have two-week priority period for applying.
  • Volunteer positions are available during the Festival Period and during the Build Period.
  • Volunteers may be asked to help out in other areas of work where necessary. Flexibility and willingness are greatly appreciated.
  • Volunteers are able to camp on site the night before their first shift.

 

I WANT TO VOLUNTEER. HOW DO I APPLY?

You can apply to be a volunteer at The Planting Festival by following the 3-step
application process:
Step 1 Choose a Position in either the Festival or Build Period.
Step 2 Complete personal details
Step 3 Read and agree to ‘What you need to know’

 

Please note that you can only apply for one position at a time and we will do our best to respond to your application within 2 weeks. Please be patient as there are many applications to process. Contact our Volunteers Manager if you have not heard back from your application within two weeks on volunteers@woodfordia.com. If your application is not successful in the first instance, you will receive an email with an invitation to reapply or have your application referred to the Volunteers Manager, who will then work to finding a position for you.

WHAT HAPPENS IF I DON’T GET MY FIRST CHOICE?

If your application is not successful in the first instance, you will, depending on your preference in your application, either receive an email with an invitation to reapply or have your application referred to the Volunteers Manager who will then work to finding a position for you.

If you choose the option “I’m willing to do anything if I can’t have my first choice” it’s recommended that you include all your skills and 2 professional referees – this will make you eligible for a larger number of positions. Comments about which areas you would like to volunteer in are also helpful and recommended.

 

DO I HAVE TO INCLUDE REFEREES?

If you are applying to any role that involves children, money or alcohol then referees are necessary. For all other positions, it is optional but also preferred. Please check the position description’s Special Requirements section to see if the manager for that position is requesting references.

 

I APPLIED FOR X JOB AND HAVEN’T HEARD BACK YET

We do our best to respond within 2 weeks from your application date however we ask that you please be patient as there are many applications to process. You will either be accepted or asked to reapply for another position. Any applications apart from your first application (and your reapplications based on our instructions) will be deleted. If you have not heard within 2 weeks, please contact the Volunteers Manager on volunteers@woodfordia.com

 

CAN I VOLUNTEER TO PLANT TREES?

We encourage everyone who comes to The Planting to join in some of the community planting sessions, but these are not eligible for earning a volunteer ticket. There are  plenty of volunteer roles to choose from on the website and you’ll have plenty of time around your roster to join in the planting sessions along with the patrons.

 

I AM A RETURNING VOLUNTEER (I HAVE VOLUNTEERED BEFORE) HOW DO I APPLY?

 

The application for Returning Volunteers is for people who previously volunteered at any Woodfordia Inc. event, completing all previous volunteer commitments and wish to volunteer again at this year. As a Returning Volunteer, you have the opportunity to apply ahead of the general public and your codes will be emailed to you once the application site is open 1st March.

 

The invitation with your codes will be sent out to the same email address you used the last time you volunteered.

 

I AM A RETURNING VOLUNTEER (I HAVE VOLUNTEERED BEFORE) I DIDN’T GET MY EMAIL?

 

Once the application site for Returning volunteers opens on the 1st March, please contact our office or email volunteers@woodfordia.com if you have previously volunteered and have not received your volunteer codes.

 

WHEN WILL I HAVE TO WORK? HOW MANY HOURS AND WHAT DATES?

 

If you volunteer during the Festival Period, shifts may fall between 2nd – 6th May, with the majority of shifts occurring 3rd – 5th May. As each position has different start/finish dates and shift requirements, please check the position description on our application site to see when the position you wish to apply for starts and finishes.

 

For the most part, volunteers are asked to contribute 12 – 15 hours over the course of the festival weekend and in return you will receive a festival ticket and camping.

 

Although the dates of the festival are the 3rd – 5th May, some volunteer positions start a day before Season Campers arrive and some rosters include packing up shifts on the 6th May.

 

INFORMATION FOR VOLUNTEERS WHO ARE PART OF THE BUILD AND/OR PACK DOWN PERIOD

 

If you volunteer during the Build Period, your start date will vary and depend on the position. Please check the position description for exact start and finish dates for each position.

 

These are not hourly based positions, instead are project-oriented. Volunteers will work as a team to get their department’s job done. Most positions require a total of 3 to 7 full days to fulfil the requirements and earn a ticket to the festival.

 

Volunteers will work full days during this period. The working hours are affected by weather, availability of materials, delivery of hired infrastructure and other factors. In return for these long hours, volunteers receive the satisfaction of creating a great Festival Village and being a foundational part of an historic event.

 

Volunteers also receive three meals per day when they are working during the Build and/or Pack down Period starting from the day they start work. We supply potable water from the taps, but all other drinks purchased are at the volunteer’s expense. Volunteers will receive a festival ticket and camping.

 

I AM UNDER 18 YEARS OLD – CAN I VOLUNTEER?

There are a small number of volunteer opportunities, for youth members of families that are long-term volunteers or Adult Season Camping ticket holders. In keeping with our Youth Policy, we need to ensure that any youth coming to the festival has a parent/guardian there as well (for the full duration of the festival), who is willing to take full responsibility for the youth. Youth volunteers need to register and camp together with their parent/guardian but it’s not necessary that they work in the same crew. If a youth wishes to volunteer during the Build period, they will need to have a parent/guardian who is also volunteering during the Build period.
If you do have a parent or guardian coming along to the festival as an Adult Season Camping ticket holder or a volunteer, please go ahead and apply online for a position.  Contact the Volunteers team on volunteers@woodfordia.com to get a copy of the Youth Volunteer Policy and Letter of Permission form or read and download from here.

We do not allow youth volunteers to work in our bars, so please look at all the other positions available instead.

 

CAN I BE ROSTERED ON SHIFT WITH MY FRIEND/ FAMILY MEMBER/ PARTNER?

 

Department heads make their crew rosters so we recommend you include in your application who you would like to be rostered with. While we try our best to make a roster that pleases everyone, we also hope for some flexibility and understanding that it’s not always possible to offer all shifts together.

YOUTH POLICY

All minors must be accompanied to the festival by an adult Guardian.

It is the responsibility of the Guardian to ensure that all minors they accompany comply with instructions issued by Event staff and/or contained in all permanent and temporary signage throughout the Event site.

All Guardians must camp with the minors that they accompany.

Patrons under the age of 18 must not engage in any illegal or disruptive activities whilst on site. This includes underage drinking, use of illicit substances or any generally disruptive behaviour.

If a minor is evicted, their Guardian and all other accompanying minors will also be evicted. NO EXCEPTIONS.

Any breach of these conditions may result in the eviction of the Guardian and all accompanying minors from the Event site.

 

Download the Youth Volunteer Policy and Letter of Responsibility here