It is a difficult job selecting stalls; we receive many more applications than we can accept.

This is our selection criteria:

1. Stallholders who have new and innovative ideas.
2. Stallholders who offer fresh, nutritious and wholesome foods and beverages.
3. Stallholders who make, create and produce their own wares
4. Stallholders who follow the correct procedures with the application process.
5. Stalls that are bright and festive, with clean presentation and interesting appearance.
6. Quality of stock.
7. Level of professionalism and experience.
8. Preference given to stallholders who comply with Woodfordia Inc. policies and regulations and accept the terms and conditions to trade.

This depends on the size and type of product you wish to provide.

The festival opens at 5pm on the 3/5/19 and closes at 9pm on the 5/5/19. Stallholders bump in will occur the week leading up to the 3/5/19 and all stalls are required to be set up by 9am on the 3/5/19, food stalls will be required to bump in earlier and be set up by the 2/5/19 at 3pm.

The Planting Festival is an invite only event, if there is room you may contact the stalls management team at any time leading up to the festival, to see if your products are suitable and if there is any space left.

Yes, we ask all our food stalls to bring seating and tables; tablecloths are encouraged for both the presentation but also the ease of cleaning and making the place look fresh. We recommend 4 tables and 16 chairs each stall.

Stalls that require laundry services eg: towels, tablecloths and/or kitchen towels, may have access to a laundry on site, this is still being considered. Stallholders are only permitted to bring washing machines or dryers prearranged and approved, they must be noted on your electrical and plumbing forms.

This depends on the size and type of stall.

Sorry, no, the total number of complimentary tickets as specified on our web application is the total number you receive.

Staff tickets are available on line, there are no discounted ticket options.

You can change the names on your tickets without incurring additional charges.

Make arrangements to meet and make sure your staff can contact you. You should email the tickets to your staff beforehand, this will make it easy.

Go to the main gate with photo ID, your tickets can be re-printed. This may take a lot of time, best to remember your tickets.

Tickets will only be purchased online, we do not accept cash sales, if you require additional tickets, internet access and computers will be available at the main gate, please remember we do not accept cash.

Patrons have access to the festival precinct from 5.00pm on the 3^rd May. The festival finishes at 2am of the morning of the 5^th May. The 5^th May is a public holiday in Queensland. General Stallholders must be open for trade from 9am-10pm, Food stalls to open from 8am-10pm, all stallholders can trade earlier or later than these times and we encourage this.

Unfortunately, NO, your stall will be part of a bigger precinct, we have found when stallholders do not open in time or close down earlier it creates a hole in the street, patrons choose not to wander down darkened roads, so keep trading during the times please, to make your area buzz.

There are still patrons on site and venues operating until 2am (the morning of the 5th . You can close at 10pm and start packing but there are no vehicle movements allowed onsite until 8am.

There are many factors that influence attendance. For the last three years the average attendance has been 5000 over the whole week.

The festival layout changes every year, we cannot guarantee you a specific position. We try to accommodate any special needs.

In most areas on site there is room to either camp or park a vehicle, make sure you show your camping and parking requirements on your stall plan and camping plan. Once your car is parked behind your stall it needs to stay there for the duration of the festival.

Probably not. You will not have access unless you can drive through your tent, driving thru or over someone’s floor is not an option.

If you choose to sleep behind your stall in the festival precinct, it may take you some time to adjust to the noise. Our Sound Engineers monitor sound at each stage and unless there are exceptional circumstances the sound levels will not be altered. You may want to bring earplugs or camp in the Stallholders camping areas.

Between 4am and 7am only, vehicle passes must be displayed to access the area.

Contact the Stalls Office and depending on your location we will arrange a drop off spot outside the festival precinct, you will be able to carry or trolley your stock from this point.

The weather varies from year to year, some years conditions are ideal, others not. We have experienced cool evenings, heavy rain, storms, strong winds and high temperatures. Most of the festival is held undercover, our walkways and drainage systems continue to be improved, our patrons enjoy all the festival offers, no matter what the weather conditions are and most stallholders report increased trade when it rains.

Make sure your stall structure is strong and sturdy; we encourage everyone to consider hiring a floor or building a floor. Make sure your stock is stored well and off the ground, some stallholders use large plastic tubs with lids to protect excessive stock. We get all seasons in one week, please be prepared.

You may only sell items specified in your application unless you have written permission from the stalls coordinator to make changes. The Planting Festival support retailers who make, create and produce their own goods, we have very limited imported goods at this festival.

The nearest banking facilities are in the township of Woodford. There is an ANZ Bank and Post Office. You will find other banks in Caboolture or Beerwah, best check with your bank, please remember it’s a weekend.

We do not supply change for floats, but often it is possible to make arrangements with other stallholders.

Mobile EFTPOS machines are able to be used within stalls.

We have roaming licensed security guards and Police on site, but they are not there to guard specific stalls.

We have occasional instances of theft and we ask stallholders to be vigilant and report any instances of theft to either the stalls manager or patron hotline as they occur.

If you have valuables in your stall it is a good idea to lock them away or have someone sleep in your stall overnight. In most areas you can camp behind or near to your stall.

Woodfordia Inc electricians are unable to provide this service at a reasonable cost, It will be a lot easier and less expensive if you get this done before you arrive.

Yes, this is compulsory that everyone who attends the festival to set up, participate or pack down and are associated with a stall, completes this process. This way we all know and understand ‘how to keep safe at The Planting Festival’

Yes, everyone on site must wear a wristband or an ankle band with a lanyard.

Some stall site may have enough room behind them for camping, otherwise we offer camping in the stallholder’s camp area.

Yes, we have first aid on site during the set up and pack down, our medical Centre will be fully operational during the festival

We ask that you leave your pets at home unless they are accredited assistance animals. To let us know you’re bringing your Seeing Eye Dog, Mind Dog or other Assistance Animal please see our Assistant Animal application form on our website.

There is no available power in the stallholders camping areas. We support everyone at The Planting Festival and will ask you to elaborate on what you need, we have areas set aside for folks who require electricity to support equipment, this is away from the stallholders camping area, however still nestled close by. When you apply please include this information in the area ‘additional notes’.